Best Practices for Oil & Gas Toolkit Home

Important Deadlines:

August 3rd, 2018 – Booth Artwork Graphics due to Shepard

August 24th, 2018 – Hotel Cut Off

September 10th, 2018- Shipping Deadline

Booth Set-Up & Floor Hours :

This is a turn-key solution. All booth equipment will be provided by show management. All you have to do is show up!

Exhibit Space Set-Up:
Monday, September 17th  3:00pm

Exhibit Floor Hours:
Monday, September 17th – 5:00 PM – 6:00 PM
Tuesday, September 18th – 7:00 AM – 5:00 PM
Wednesday, September 19th – 7:00 AM – 5:00 PM

Exhibit Space Tear Down:
Wednesday, September 19th – 5:00 PM

Material Handling:

Material Handling Information

Shipping Label

Location & Accomodations:

Hyatt Regency Hill Country

9800 Hyatt Resort Drive
San Antonio, TX 78251
P: +1 714 750 1234

The special conference rate at the Hyatt Regency Hill Country, is $225 + tax per night. This rate is valid until August 24th, 2018, pending availability. Reservations must be made through the Hyatt Regency Hill Country directly.

Book online: on the hotel’s dedicated website

Insurance Liability

It is agreed that each individual exhibitor must assume all responsibility for any damage caused to the exhibition area and exempt the organizers from all liability which may ensue from any cause whatsoever. Exhibitors are responsible for their equipment and are required to carry their own insurance, which should remain in force until their exhibits are removed from the exhibition.

The exhibitor understands that neither The Hyatt Regency Hill Country nor Eventful Conferences maintain insurance covering the exhibitor’s property, and it is the responsibility of the exhibitor to obtain such insurance. Please refer to the Rules, Regulations and Additional Conditions section of the Sponsorship Brochure.

The organizers accept no responsibility for the safety of any goods, packages or other materials onsite or in the absence of the exhibitor, his/her agent or contractor.


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