Best Practices for Oil & Gas Toolkit Home

Important Deadlines:

Friday, September 15th, 2017 – Booth Artwork due to Shepard

Monday, September 29th, 2017 – Hotel Deadline

October 6th, 2017- Shipping Deadline

Material Handling:

Material Handling Document

OLG Shipping Labels


The Woodlands Waterway Marriott Hotel

1601 Lake Robbins Drive
Woodlands, TX 77380
P: +1 281-367-9797

Booth Set-Up & Floor Hours :

This is a turn-key solution. All booth equipment will be provided by show management. All you have to do is show up!

Exhibit Space Set-Up:

Monday, October 16th, 2017
10:00 AM – 12:00 PM

Show Hours:

Monday, October 16th, 2017
12:00PM – 5:00PM

Tuesday, October 17th, 2017
7:00AM – 5:00PM

Wednesday, October 18th, 2017
7:00AM – 5:00PM

Exhibit Space Tear Down:

Wednesday, October 18th, 2017
5:00 PM – 7:00 PM

Private Meeting Rooms

These options are available to all sponsors looking to host private receptions, demos and/or board meetings in the privacy of their own meeting room. Meeting rooms are on a first come, first served basis. For more information on availability and pricing, please contact Karina Belyea at Eventful Conferences — or 914-509-5354 x 105.

*All rooms will be set conference style unless requested otherwise.

*Please note, if you contact the hotel directly, they will refer you back to us.

For Internet and Audio Visual pricing please contact Karina Belyea

Banquet Menus  


Sponsor registration is now open. From the main registration page, please select ‘Register’ and BEFORE selecting a ticket type click “Enter Promotional Code” on the top right side of the pop up box. Once prompted please enter your specific code and you will notice that a “Sponsor Registration” ticket option is now available. Select this ticket type and continue your registration as normal. If you are having any issues with your code, please reach to Liz Holloway,


Overnight accommodations will be available at the Woodlands Waterway Marriott Hotel at the discounted group rate of $242.00 +tax. These rates are valid until Friday, September 29th, 2017, pending availability. Reservations must be made through the Woodlands Waterway Marriott directly.

Book online: on the Woodlands Waterway Marriott Hotel dedicated website


Please be aware that the exhibition area is a public area in the hotel; however, we will secure an overnight security guard between 6:00pm – 6:00am Monday and 6:00pm to 6:00am on Tuesday. While all reasonable precaution will be taken, the organizers accept no responsibility for any loss or damage which may occur from any cause whatsoever.

Insurance Liability

It is agreed that each individual exhibitor must assume all responsibility for any damage caused to the exhibition area and exempt the organizers from all liability which may ensue from any cause whatsoever. Exhibitors are responsible for their equipment and are required to carry their own insurance, which should remain in force until their exhibits are removed from the exhibition.

The exhibitor understands that neither the Woodlands Waterway Marriott nor Eventful Conferences maintain insurance covering the exhibitor’s property, and it is the responsibility of the exhibitor to obtain such insurance. Please refer to the Rules, Regulations and Additional Conditions section of the Sponsorship Brochure.

The organizers accept no responsibility for the safety of any goods, packages or other materials onsite or in the absence of the exhibitor, his/her agent or contractor.

Credit Card Authorization

It is necessary for Eventful Conferences to obtain a credit card to keep on file for your organization in order to cover any event related expenses incurred at the SAP for Utilities conference. The credit card provided will NOT be charged without signed authorization from the designated company representative indicated on the below form

Credit Card Authorization Form  


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